SPECIAL BOARD MEETING AGENDA – FEBRUARY 11, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Special Session on Monday, February 11th, 2019, at 6:00 A.M. in the Borden County ISD Board Room.
*OFFICIAL AGENDA*
1. Call to Order
2. Community Input from Visitors Who Have Announced
3. Action to accept the resignation of Trustee Mike Valentine whose term expires November 2022.
4. Consideration of the Board of Trustees’ options under Texas Education Code 11.060 and policy BBC(LEGAL) to fill, until the next trustee election, the vacancy on the Board created by the resignation of Mike Valentine or to call a special election to fill the vacancy.
5. Deliberation regarding possible qualified individuals the Board of Trustees may appoint to fill, until the next trustee election, the vacancy on the Board created by the resignation of Mike Valentine.
CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting to deliberate the appointment of a “public officer.” Texas Gov’t Code 551.074
6. Deliberation and possible action to either call a special election to fill the vacancy created by the resignation of Trustee Mike Valentine or to appoint, until the next trustee election, a replacement Board member to fill the vacancy on the Board of Trustees created by the resignation of Mike Valentine.
7. Review community input that was presented at our last regular meeting by community members.
8. Adjourn

REGULAR BOARD MEETING AGENDA – JANUARY 21, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Regular Session on Monday, January 21, 2019, at 7:00 PM in the Borden County ISD Board Room.
*OFFICIAL AGENDA*
1. Call to Order
2. Community Input from Visitors Who Have Announced
3. Discussion and possible action to: accept the Application of IP Juno, LLC for an Appraised Value Limitation on Qualified Property; authorize the Superintendent to review the Application for completeness and submit to the Comptroller; and authorize the Superintendent to enter into any agreement to extend the deadline for Board action beyond 150 days subject to Board ratification
4. Discussion and possible action to retain consultants to assist the District in processing of Application for Appraised Value Limitation on Qualified Property from IP Juno, LLC
5. Minutes of December 17, 2018 Board Meeting
6. Payment of January 2019 Bills
7. February 2019 Board Meeting Time and Date
8. Campus Facility Improvement and Maintenance Items – Ag Farm, Softball/Baseball Facilities
9. Campus Security
CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting when matters involve deliberation the deployment, or specific occasions for implementation, of security personnel or devices, or to deliberate a security audit, and during the course of the meeting as authorized by State Law (TEC Section 551.076))
10. Professional Personnel – Superintendent Evaluation; Deliberation & Possible Action Regarding the Evaluation of the Superintendent’s Performance
CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting when matters involve personnel and during the course of the meeting as authorized by State Law (TEC Section 551.074))
11. Superintendent’s Report (a. Financial Report b. Enrollment Report c. Third Six-Week Student Failure, Honor Roll & Beta Club Report)
12. Adjournment

REGULAR BOARD MEETING MINUTES – DECEMBER 17, 2018

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in regular session at 7:00 A.M. in the Board Room of the Borden County I.S.D. on Monday, December 17th. Board members present were Dennis Poole, Brian Briley, Todd Holbrooks, Nate Avey, Chad Beaver, Randy Hensley, and Mike Valentine. Bart McMeans, Principal, and Billy Collins, Superintendent, were also present. Kim Barrington was in attendance also.
1. The meeting was called to order by Dennis Poole at 7:05 A.M.
2. There was no community input.
3. A motion was made by Brian Briley and seconded by Todd Holbrooks to approve the 2017-2018 Borden County ISD Financial Audit Report. The motion carried unanimously.
4. A motion was made by Nate Avey and seconded by Brian Briley to approve the minutes of the November 19th, 2018 meeting. The motion carried 6 – 1, with Brian Briley, Mike Valentine, Nate Avey, Randy Hensley, Chad Beaver and Todd Holbrooks voting for, and Dennis Poole voting against.
5. A motion was made by Randy Hensley and seconded by Todd Holbrooks to have the next regular board meeting on January 21st, 2019 at 7:00 P.M. The motion carried unanimously.
6. A motion was made by Chad Beaver and seconded by Nate Avey to approve the expenditures for December 2018. The motion carried unanimously.
7. A motion was made by Brian Briley and seconded by Randy Hensley to approve the Annual Review of the Borden County ISD Investment Policy. The motion carried unanimously.
8. A motion was made by Chad Beaver and seconded by Todd Holbrooks to purchase TASB Policy Online Services. The motion carried unanimously.
9. A motion was made by Randy Hensley and seconded by Chad Beaver to accept the proposal regarding the wind damage insurance claim to replace the wind screens on the baseball field and the tennis courts with Strokemaster Wind Screens. The motion carried unanimously. A motion was made by Mike Valentine and seconded by Chad Beaver to accept competitive price proposals for construction and design for a structure to house a wash rack for the pig barn and a sheep walker. The motion carried unanimously. A motion was made by Todd Holbrooks and seconded by Brian Briley to accept proposals for design and construction of batting cages for baseball and softball. The motion carried unanimously.
10. A motion was made by Nate Avey and seconded by Mike Valentine to purchase 93 laptops computers(43 Lenovo & 50 Microsoft Surface Pro), using TASB Buyboard, as per proposal from Mr. Ricky Martinez. The motion carried unanimously.
11. After a Closed session from 9:05 P.M. until 10:20 P.M., no action was taken after discussion regarding the Softball Coaching position. A motion was made by Todd Holbrooks and seconded by Brian Briley to double the December payroll supplement for all Borden County ISD employees for December 2018. The motion carried unanimously.
12. A motion was made by Nate Avey and seconded by Brian Briley to accept the Superintendent’s Report. The motion carried unanimously.
13. A motion was made by Chad Beaver and seconded by Randy Hensley to adjourn the meeting. The motion carried unanimously.

REGULAR BOARD MEETING AGENDA – DECEMBER 17, 2018

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Regular Session on Monday, December 17th, 2018, at 7:00 AM in the Borden County ISD Board Room.
*OFFICIAL AGENDA*

1. Call to Order
2. Community Input from Visitors Who Have Announced
A. Community Input will be allowed immediately after item one on the agenda.
Community Input has a duration of 30 minutes, and the Board reserves the right according to law to enter into Closed Meeting when Community Input matters involve personnel and during the course of the meeting as authorized by State Law.
COMMUNITY INPUT
1.________________________________ 3._______________________________ 2.________________________________ 4._______________________________

3. 2017 – 2018 Borden County ISD Financial Audit Report
4. Minutes from November 19th, 2018 Meeting
5. Date and Time of January 2019 Board Meeting
6. December 2018 Bills
7. Annual Review of Borden County ISD Investment Policy
8. TASB Policy Online
9. Campus Improvement and Maintenance Items – Ag Farm, Wind Damage Insurance Claim
10. Campus Technology Purchase – Laptops and Computers
11. Personnel: Softball Coaching Assignment, December Supplement
(The Board reserves the right according to law to enter into Closed Meeting when matters involve personnel and during the course of the meeting as authorized by State Law( TEC Section 551.074))
12. Superintendent’s Report
(a. Student Enrollment; b. Financial Reports; c. 2nd Six-Week Student Failure, Honor Roll & Beta Club Report)
13. Adjournment

PUBLIC HEARING & REGULAR BOARD MEETING MINUTES – NOVEMBER 19, 2018

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met for a public hearing and regular session at 12:00 P.M. in the Board Room of the Borden County I.S.D. Board members present were Dennis Poole, Chad Beaver, Todd Holbrooks, Randy Hensley, Nate Avey, Mike Valentine and Brian Briley. Billy Collins, Superintendent, and Bart McMeans, Principal, were also present. Mali Hanley, Wes Jackson, and Orlando Puig were also in attendance.
1. The Public Hearing on the Application of BNB Oxbow Solar LLC for an Appraised Value Limitation on Qualified Property, pursuant to Chapter 313 of the Texas Property Tax Code was called to order at 12:15 P.M. by Dennis Poole.
a. No action was taken pertaining to the public hearing.
b. A motion was made by Mike Valentine and seconded by Nate Avey to adjourn the Public Hearing. The motion carried unanimously.

1. The board meeting was called to order by Dennis Poole at 12:33 P.M.
2. There was community input from Bill Phinizy.
3. Chad Beaver, Todd Holbrooks, Mike Valentine, and Randy Hensley were officially sworn in by Amy Rinehart as newly elected board members.
4. A nomination was made by Nate Avey to nominate Dennis Poole for president of the board of trustees. A nomination was made by Brian Briley to nominate Randy Hensley for president of the board of trustees. A motion was made by Nate Avey and seconded by Todd Holbrooks to cease nominations. The motion carried unanimously. Voting for Dennis Poole: Nate Avey, Chad Beaver, Todd Holbrooks, and Dennis Poole. Voting for Randy Hensley: Mike Valentine, Brian Briley, and Randy Hensley.
A nomination was made by Chad Beaver to nominate Todd Holbrooks for vice-president of the board of trustees. A motion was made by Mike Valentine to nominate Randy Hensley for vice-president of the board of trustees. A motion was made by Mike Valentine and seconded by Nate Avey to cease nominations. The motion carried unanimously. Voting for Todd Holbrooks: Dennis Poole, Nate Avey, Chad Beaver, and Todd Holbrooks. Voting for Randy Hensley: Brian Briley, Mike Valentine, and Randy Hensley.
A nomination was made by Brian Briley for Mike Valentine as secretary of the board of trustees. A nomination was made by Todd Holbrooks for Nate Avey as secretary of the board of trustees. A motion was made by Nate Avey and seconded by Brian Briley to cease nominations. The motion carried unanimously. Voting for Nate Avey: Todd Holbrooks, Dennis Poole, Chad Beaver, and Nate Avey. Voting for Mike Valentine: Brian Briley, Randy Hensley and Mike Valentine.
5. A motion was made by Mike Valentine and seconded by Randy Hensley to Approve the Findings on the Application for a Limitation of Appraised Value of Property for School District Maintenance and Operations Taxes submitted by BNB Oxbow Solar LLC. The motion carried unanimously.
6. A motion was made by Nate Avey and seconded by Brian Briley to approve the waiver of job creation requirement requested by BNB Oxbow Solar. The motion carried unanimously.
7. A motion was made by Mike Valentine and seconded by Brian Briley to approve the Agreement on the Application for Limitation on Appraised Value of Property for School District Maintenance & Operations Taxes submitted by BNB Oxbow Solar LLC. The motion carried unanimously.
8. A motion was made by Brian Briley and seconded by Nate Avey to approve consent to collateral assignment of Fluvanna Wind Energy 2, LLC to Nord/LB. The motion passed 5-0 with 2 abstentions. Voting for were Nate Avey, Brian Briley, Todd Holbrooks, Dennis Poole and Chad Beaver. Abstaining were Mike Valentine and Randy Hensley.
9. A motion was made by Nate Avey and seconded by Chad Beaver to Approve Amended Agreement #1175 with Fluvanna Wind Energy 2, LLC for a Limitation on Appraised Value of Property for School District Maintenance & Operations Taxes. The motion passed 5-0 with 2 abstentions. Voting for were Nate Avey, Brian Briley, Todd Holbrooks, Dennis Poole and Chad Beaver. Abstaining were Mike Valentine and Randy Hensley.
10. A motion was made by Mike Valentine and seconded by Brian Briley to approve the minutes of the October 15th, 2018 FIRST Hearing, the October 15th, 2018 regular board meeting, and the November 12th, 2018 special meeting to canvass election results. The motion carried unanimously.
11. A motion was made by Nate Avey and seconded by Todd Holbrooks to approve payment of November 2018 bills. The motion carried unanimously.
12. A motion was made by Nate Avey and seconded by Brian Briley to set the December 2018 regular board meeting at 7:00 A.M. on Monday, December 17th, 2018. The motion carried unanimously.
13. A motion was made by Brian Briley and seconded by Todd Holbrooks to approve a proposal from Cody Sterling in the amount of $45,000 for cattle barn roof improvement. The motion carried unanimously. A motion was made by Nate Avey and seconded by Chad Beaver to approve sign graphic as presented, removing the coyote on the right and moving the logo to the right. The motion carried unanimously. A motion was made by Nate Avey and seconded by Brian Briley to approve a proposal from Cody Sterling to replace waterers in the sheep and pig barns. The motion carried unanimously.
14. A motion was made by Nate Avey and seconded by Randy Hensley to approve the superintendent’s report. The motion carried unanimously.
15. No action was taken on New/Old Business.
16. The motion was made by Randy Hensley and seconded by Nate Avey to adjourn the meeting. The motion carried unanimously.

REGULAR BOARD MEETING AGENDA – NOVEMBER 19, 2018

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Regular Session on Monday, November 19th, 2018, at 12:00 PM in the Borden County ISD Board Room.
*OFFICIAL AGENDA*
Public Hearing
1. Call to Order
a. Public Hearing on the Application of BNB Oxbow Solar LLC for an Appraised Value Limitation on Qualified Property, pursuant to Chapter 313 of the Texas Property Tax Code.

b. Adjourn Public Hearing

Regular Meeting
1. Call to Order
2. Community Input from Visitors Who Have Announced
3. Swearing in of New Board Members
4. Elect Board Officers – President, Vice-President, Secretary
5. Consider and Approve Findings on the Application for a Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes submitted by BNB Oxbow Solar LLC.
6. Consider the waiver of job creation requirement requested by BNB Oxbow Solar LLC.
7. Consider and approve Agreement on the Application for a Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes submitted by BNB Oxbow Solar LLC.
8. Consider and approve consent to collateral assignment of Fluvanna Wind Energy 2, LLC to Nord/LB
9. Consider and approve Amended Agreement #1175 with Fluvanna Wind Energy 2, LLC for a Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes
10. Minutes of October 15th FIRST Hearing , October 15th, 2018 Regular Board Meeting, , and November 12th, 2018 Special Meeting to Canvass Election Results
11. Payment of November 2018 Bills
12. Time and Date for December 2018 Regular Board Meeting.
13. Campus Improvement Items – Ag Farm & Signs
14. Superintendent’s Report (Financial Report, Enrollment Report, New Board Member Training: https://www.esc17.net/page/admin.schoolboardtraining )
15. New/Old Business
16. Adjournment

SPECIAL BOARD MEETING MINUTES – OCTOBER 15, 2018

FIRST Hearing – October 15, 2018
The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in special session at 7:00 P.M. in the Board Room of the Borden County I.S.D. for the purpose of a public hearing to discuss the BCISD FIRST Rating. Board members present were Dennis Poole, Joel Dennis, Todd Holbrooks, Carol Lewis, Nate Avey, Brian Briley, and Mike Valentine. Billy Collins, Superintendent, and Bart McMeans, Principal, were present. Chad Beaver, Rich Anderson, John Anderson, Ralph Miller, Randy Hensley and Donelle Hensley were also in attendance.
1. The public hearing was called to order at 7:01 P.M. by Dennis Poole.
2. There was no community input after presentation of the FIRST report.
3. A motion was made by Joel Dennis and seconded by Nate Avey to adjourn the meeting. The motion carried unanimously.

SPECIAL BOARD MEETING MINUTES – NOVEMBER 12, 2018

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in special session at 12:00 P.M. in the Board Room of the Borden County I.S.D. on Monday, November 12th, 2018. Board members present were Dennis Poole, Brian Briley, Carol Lewis, and Mike Valentine. Billy Collins, Superintendent, was also present.
1. The meeting was called to order by Dennis Poole at 12:38 P.M.
2. A motion to approve the canvass of the results of the November 6th, 2018 Borden County ISD Trustee Election was made by Mike Valentine and seconded by Brian Briley. The motion carried unanimously.
3. A motion to adjourn was made by Brian Briley and seconded by Mike Valentine. The motion carried unanimously.

REGULAR BOARD MEETING MINUTES – OCTOBER 15, 2018

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in regular session at 7:00 P.M. in the Board Room of the Borden County I.S.D. on Monday, October 15th, 2018. Board members present were Dennis Poole, Joel Dennis, Todd Holbrooks, Brian Briley, Carol Lewis, Nate Avey, and Mike Valentine. Billy Collins, Superintendent, and Bart McMeans, Principal, were also present. Also in attendance were Chad Beaver, Rich Anderson, John Anderson, Ralph Miller, Randy Hensley, and Donnell Hensley.
1. The meeting was called to order at 7:10 P.M. by Dennis Poole.
2. There was community input from the following: Chad Beaver, Ralph Miller, and Rich Anderson.
3. No action was taken on minutes from regular board meeting, pending changes discussed.
4. A motion was made by Mike Valentine and seconded by Brian Briley to approve payment of October 2018 bills. The motion carried unanimously.
5. A motion was made by Joel Dennis and seconded by Nate Avey to set the date of the regular November meeting on Monday, November 19th, at 7:00 P.M. with a special board meeting to canvass trustee election results on Monday, November 12th at 12:00 P.M.(NOON). The motion carried unanimously.
6. A motion was made by Brian Briley and seconded by Nate Avey to adopt a Resolution Granting a Tax Credit to Stephens Ranch Wind Energy, LLC and Stephens Ranch Wind Energy II, LLC for Chapter 313 Agreements. The motion carried unanimously.
7. A motion was made by Mike Valentine and seconded by Carol Lewis to approve TASB Update 111. The motion carried unanimously.
8. A motion was made by Todd Holbrooks and seconded by Mike Valentine to purchase a John Deere 333G Track Loader with Pallet Fork Lift & Mower from South Plains Implement using TASB BuyBoard per Quote #169189. The motion carried unanimously.
9. A motion was made by Joel Dennis and seconded by Brian Briley to approve the purchase of one new 29 passenger bus using TASB BuyBoard. The motion carried unanimously.
10. No action was taken on Personnel: Basketball/Softball Coaching.
11. A motion was made by Mike Valentine and seconded by Brian Briley to approve the Superintendent’s Report. The motion carried unanimously.
12. No action was taken on Old Business/New Business.
13. A motion was made by Nate Avey and seconded by Brian Briley to adjourn the meeting. The motion carried unanimously.

EARLY BALLOT BOARD MEETING – NOVEMBER 9, 2018


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