REGULAR BOARD MEETING MINUTES – MARCH 25, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in regular session at 7:00 P.M. in the Board Room of the Borden County I.S.D. on Monday, March 25th, 2019.  Board members present were Dennis Poole, Todd Holbrooks, Nate Avey, Brian Briley, Carol Lewis, Chad Beaver, and Randy Hensley. Bart McMeans, Principal, and Billy Collins, Superintendent, were also present.  Amy and Shawn Pennell were also in attendance. 

1. The meeting was called to order by Dennis Poole at 7:00 P.M.

2. There was community input from Amy Pennell.

3. A motion was made by Brian Briley and seconded by Carol Lewis to approve the minutes of the February 25th, 2019 Regular Meeting.  The motion carried 6-0 with Brian Briley, Randy Hensley, Nate Avey, Carol Lewis, Chad Beaver, & Dennis Poole voting “For”.  Todd Holbrooks abstained.  A motion was made by Todd Holbrooks and seconded by Chad Beaver to approve the minutes of the Regular Meeting on January 21, 2019.  The motion carried unanimously.

4.  A motion was made by Brian Briley and seconded by Randy Hensley to approve payment of the March 2019 bills.  The motion carried unanimously.

5. A motion was made by Nate Avey and seconded by Todd Holbrooks to set the April 2019 Board Meeting for Monday, April 15th, 2019.  The motion passed unanimously.

6.  A motion was made by Nate Avey and seconded by Brian Briley to approve the 2019-2020 Borden County ISD School Calendar.  The motion carried unanimously.

7. A motion was made by Randy Hensley and seconded by Brian Briley to approve the Budget Amendments for Capital Improvements as presented by Mr. Collins.  The motion carried unanimously.

8. No action was taken on Transportation and Bus Needs/Purchases.

9. No action was taken after discussion regarding potential foundation repair for houses, day care playground, and water softener for gym area.

10.  A motion was made by Carol Lewis and seconded by Todd Holbrooks to extend certified teacher contracts for 2019-2020 as recommended by Mr. McMeans & Mr. Collins.  The motion carried unanimously.  A motion was made by Nate Avey and seconded by Brian Briley to accept the resignation of Sue Jane Sullivan.  The motion carried unanimously.

11. A motion was made by Nate Avey and seconded by Todd Holbrooks to accept the Superintendent’s Report.  The motion carried unanimously. 

12. A motion was made by Randy Hensley and seconded by Nate Avey to adjourn the meeting. The motion carried unanimously.

REGULAR BOARD MEETING AGENDA – APRIL 22, 2019

Regular Board Meeting – April 22nd, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Regular Session on Monday, April 22nd, 2019, at 7:00 PM in the Borden County ISD Board Room.

*OFFICIAL AGENDA*

  1. Call to Order
  2. Community Input from Visitors Who Have Announced
  3. Community Input will be allowed immediately after item one on the agenda.

Community Input has a duration of 30 minutes, and the Board reserves the right according to law to enter into Closed Meeting when Community Input matters involve personnel and during the course of the meeting as authorized by State Law.

COMMUNITY INPUT

1.________________________________       3._______________________________ 2.________________________________       4._______________________________

  1. Request from Gerry Smith, on behalf of the Borden County Historical Society, to place a Historical Market at Bi-Centennial Park
  2. Minutes of March 25th, 2019 Regular Meeting
  3. Payment of April 2019 Bills
  4. Set May 2019 Board Meeting Time and Date
  5. Sponsor Graduation Night Activities for the Class of 2019
  6. Transportation and Bus Needs/Purchases
  7. Campus Facility Improvement and Maintenance Items
  8. Personnel, Non-Certified Staff – 2019-2020, Professional Personnel –Technology Director Position; Resignations/Retirements; Growth Plan; Special Education Staffing

CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting when matters involve personnel and during the course of the meeting as authorized by State Law (TEC Section 551.074))

  1. Superintendent’s Report (a. Financial Report; b. Enrollment Report; c. Fifth Six-Week Student Failure, Honor Roll & Beta Club Report)
  2. Adjournment

REGULAR BOARD MEETING MINUTES – JANUARY 21, 2019 (CORRECTED)

Jan. 21, 2019 – Click here to download

REGULAR BOARD MEETING MINUTES – FEBRUARY 25, 2019

February 25, 2019 min.paper

REGULAR BOARD MEETING AGENDA – MARCH 25, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Regular Session on Monday, March 25th, 2019, at 7:00 PM in the Borden County ISD Board Room.
*OFFICIAL AGENDA*
1. Call to Order
2. Community Input from Visitors Who Have Announced
A. Community Input will be allowed immediately after item one on the agenda.
Community Input has a duration of 30 minutes, and the Board reserves the right according to law to enter into Closed Meeting when Community Input matters involve personnel and during the course of the meeting as authorized by State Law.
COMMUNITY INPUT
1.________________________________ 3._______________________________ 2.________________________________ 4._______________________________

3. Minutes of February 25th, 2019 Regular Meeting
4. Payment of March 2019 Bills
5. Set April 2019 Board Meeting Time and Date
6. 2019-2020 Borden County ISD School Calendar
7. Budget Amendments: Capital Improvements
8. Transportation and Bus Needs/Purchases
9. Campus Facility Improvement and Maintenance Items
10. Professional Personnel – Certified Teacher Contracts for 2019-2020; Technology Director Position; Teacher Resignations/Retirements; Superintendent Growth Plan Evaluation; Special Education Staffing
CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting when matters involve personnel and during the course of the meeting as authorized by State Law (TEC Section 551.074))
11. Superintendent’s Report (a. Financial Report; b. Enrollment Report; c. Region 17 Board Training Opportunity)
12. Adjournment

SPECIAL BOARD MEETING MINUTES – FEBRUARY 11, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in special session at 6:00 A.M. in the Board Room of the Borden County I.S.D. on Monday, February 11th. Board members present were Dennis Poole, Todd Holbrooks, Nate Avey, Chad Beaver, and Randy Hensley. Bart McMeans, Principal, and Billy Collins, Superintendent, were also present.
1. The meeting was called to order by Dennis Poole at 6:06 A.M.
2. There was no community input.
3. A motion was made by Todd Holbrooks and seconded by Nate Avey to accept the resignation of Mike Valentine from the Board County ISD Board of Trustees. The motion carried unanimously.
4. No action was taken after discussion of Consideration of Board of Trustees options under Texas Education Code 11.060, and BCISD policy BBC(LEGAL) to fill, until the next trustee election, to fill the vacancy created by the resignation of Mike Valentine.
5. After discussion in Closed Session from 6:29 A.M. until 6:41 A.M regarding possible qualified individuals to fill the vacancy on the Borden County ISD Board of Trustees, no action was taken.
6. A motion was made by Chad Beaver and seconded by Todd Holbrooks to fill the vacancy on the Borden County ISD Board of Trustees by appointment. The motion carried 4 – 1, with Nate Avey, Chad Beaver, Todd Holbrooks and Dennis Poole voting “for” and Randy Hensley voting “against”.
7. After review and discussion of community input, no action was taken.
8. A motion was made by Randy Hensley and seconded by Chad Beaver to adjourn the meeting. The motion carried unanimously.

REGULAR BOARD MEETING MINUTES – JANUARY 21, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in regular session at 7:00 P.M. in the Board Room of the Borden County I.S.D. on Monday, January 21st. Board members present were Dennis Poole, Todd Holbrooks, Nate Avey, Chad Beaver, and Randy Hensley. Bart McMeans, Principal, and Billy Collins, Superintendent, were also present. M’Lisa Hancock, Wyndell, Culp, D’Ann Brady and Becky Ford were also in attendance.
1. The meeting was called to order by Dennis Poole at 7:00 P.M.
2. There was community input from D’Ann Brady, Becky Justice, and Wyndell Culp.
3. A motion was made by Brian Briley and seconded by Randy Hensley to approve the recommendation by Mr. Collins to accept the Application of IP Juno, LLC for an Appraised Value Limitation on Qualified Property; authorize the superintendent to review the Application for completeness and submit to the Comptroller; and authorize the Superintendent to enter into any agreement to extend the deadline for Board Action beyond 150 days subject to Board ratification. The motion carried unanimously. Also, all board members answered “NO” to the question of a potential conflict of interest with the project and agreement.
4. A motion was made by Brian Briley and seconded by Randy Hensley to approve the recommendation by Mr. Collins to retain consultants to assist the district in processing of Application for Appraised Value Limitation on Qualified Property from IP Juno, LLC. The motion carried unanimously.
5. A motion was made by Nate Avey and seconded by Chad Beaver to approve the minutes of the December 17, 2018 regular board meeting. The motion carried unanimously.
6. A motion was made by Nate Avey and seconded by Brian Briley to approve payment of the January 2019 bills. The motion carried unanimously.
7. A motion was made by Brian Briley and seconded by Randy Hensley to set the date of the February board meeting on Monday, February 25th at 7:00 P.M. The motion carried unanimously.
8. A motion was made by Randy Hensley and seconded by Brian Briley to authorize the superintendent to solicit price and design proposals for batting cages for softball and baseball. The motion carried unanimously.
9. After Closed Session from 8:41 P.M. until 10:15 P.M., no action was taken on Campus Security.
10. A motion was made by Todd Holbrooks and seconded by Chad Beaver to present a growth plan. The motion carried 5 to 1. A motion was made by Chad Beaver and seconded by Todd Holbrooks not to extend contract. The motion carried 4-2, after closed session from 1:53 A.M. until 2:24 A.M.
11. A motion was made by Randy Hensley and seconded by Nate Avey to approve the Superintendent’s Report. The motion carried unanimously.
12. A motion was made by Brian Briley and seconded by Randy Hensley to adjourn the meeting. The motion carried unanimously.

SPECIAL BOARD MEETING AGENDA – FEBRUARY 11, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Special Session on Monday, February 11th, 2019, at 6:00 A.M. in the Borden County ISD Board Room.
*OFFICIAL AGENDA*
1. Call to Order
2. Community Input from Visitors Who Have Announced
3. Action to accept the resignation of Trustee Mike Valentine whose term expires November 2022.
4. Consideration of the Board of Trustees’ options under Texas Education Code 11.060 and policy BBC(LEGAL) to fill, until the next trustee election, the vacancy on the Board created by the resignation of Mike Valentine or to call a special election to fill the vacancy.
5. Deliberation regarding possible qualified individuals the Board of Trustees may appoint to fill, until the next trustee election, the vacancy on the Board created by the resignation of Mike Valentine.
CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting to deliberate the appointment of a “public officer.” Texas Gov’t Code 551.074
6. Deliberation and possible action to either call a special election to fill the vacancy created by the resignation of Trustee Mike Valentine or to appoint, until the next trustee election, a replacement Board member to fill the vacancy on the Board of Trustees created by the resignation of Mike Valentine.
7. Review community input that was presented at our last regular meeting by community members.
8. Adjourn

REGULAR BOARD MEETING AGENDA – JANUARY 21, 2019

The Board of Trustees of the Borden County Independent School District of Gail, Texas will meet in Regular Session on Monday, January 21, 2019, at 7:00 PM in the Borden County ISD Board Room.
*OFFICIAL AGENDA*
1. Call to Order
2. Community Input from Visitors Who Have Announced
3. Discussion and possible action to: accept the Application of IP Juno, LLC for an Appraised Value Limitation on Qualified Property; authorize the Superintendent to review the Application for completeness and submit to the Comptroller; and authorize the Superintendent to enter into any agreement to extend the deadline for Board action beyond 150 days subject to Board ratification
4. Discussion and possible action to retain consultants to assist the District in processing of Application for Appraised Value Limitation on Qualified Property from IP Juno, LLC
5. Minutes of December 17, 2018 Board Meeting
6. Payment of January 2019 Bills
7. February 2019 Board Meeting Time and Date
8. Campus Facility Improvement and Maintenance Items – Ag Farm, Softball/Baseball Facilities
9. Campus Security
CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting when matters involve deliberation the deployment, or specific occasions for implementation, of security personnel or devices, or to deliberate a security audit, and during the course of the meeting as authorized by State Law (TEC Section 551.076))
10. Professional Personnel – Superintendent Evaluation; Deliberation & Possible Action Regarding the Evaluation of the Superintendent’s Performance
CLOSED SESSION: The Board reserves the right according to law to enter into Closed Meeting when matters involve personnel and during the course of the meeting as authorized by State Law (TEC Section 551.074))
11. Superintendent’s Report (a. Financial Report b. Enrollment Report c. Third Six-Week Student Failure, Honor Roll & Beta Club Report)
12. Adjournment

REGULAR BOARD MEETING MINUTES – DECEMBER 17, 2018

The Board of Trustees of the Borden County Independent School District of Gail, Texas, met in regular session at 7:00 A.M. in the Board Room of the Borden County I.S.D. on Monday, December 17th. Board members present were Dennis Poole, Brian Briley, Todd Holbrooks, Nate Avey, Chad Beaver, Randy Hensley, and Mike Valentine. Bart McMeans, Principal, and Billy Collins, Superintendent, were also present. Kim Barrington was in attendance also.
1. The meeting was called to order by Dennis Poole at 7:05 A.M.
2. There was no community input.
3. A motion was made by Brian Briley and seconded by Todd Holbrooks to approve the 2017-2018 Borden County ISD Financial Audit Report. The motion carried unanimously.
4. A motion was made by Nate Avey and seconded by Brian Briley to approve the minutes of the November 19th, 2018 meeting. The motion carried 6 – 1, with Brian Briley, Mike Valentine, Nate Avey, Randy Hensley, Chad Beaver and Todd Holbrooks voting for, and Dennis Poole voting against.
5. A motion was made by Randy Hensley and seconded by Todd Holbrooks to have the next regular board meeting on January 21st, 2019 at 7:00 P.M. The motion carried unanimously.
6. A motion was made by Chad Beaver and seconded by Nate Avey to approve the expenditures for December 2018. The motion carried unanimously.
7. A motion was made by Brian Briley and seconded by Randy Hensley to approve the Annual Review of the Borden County ISD Investment Policy. The motion carried unanimously.
8. A motion was made by Chad Beaver and seconded by Todd Holbrooks to purchase TASB Policy Online Services. The motion carried unanimously.
9. A motion was made by Randy Hensley and seconded by Chad Beaver to accept the proposal regarding the wind damage insurance claim to replace the wind screens on the baseball field and the tennis courts with Strokemaster Wind Screens. The motion carried unanimously. A motion was made by Mike Valentine and seconded by Chad Beaver to accept competitive price proposals for construction and design for a structure to house a wash rack for the pig barn and a sheep walker. The motion carried unanimously. A motion was made by Todd Holbrooks and seconded by Brian Briley to accept proposals for design and construction of batting cages for baseball and softball. The motion carried unanimously.
10. A motion was made by Nate Avey and seconded by Mike Valentine to purchase 93 laptops computers(43 Lenovo & 50 Microsoft Surface Pro), using TASB Buyboard, as per proposal from Mr. Ricky Martinez. The motion carried unanimously.
11. After a Closed session from 9:05 P.M. until 10:20 P.M., no action was taken after discussion regarding the Softball Coaching position. A motion was made by Todd Holbrooks and seconded by Brian Briley to double the December payroll supplement for all Borden County ISD employees for December 2018. The motion carried unanimously.
12. A motion was made by Nate Avey and seconded by Brian Briley to accept the Superintendent’s Report. The motion carried unanimously.
13. A motion was made by Chad Beaver and seconded by Randy Hensley to adjourn the meeting. The motion carried unanimously.